Hospitals juggle an enormous range of financial tasks from processing patient bills and supplier payments, to handling staff allowances and reconciling multiple revenue streams. Mistakes, delays, and manual work are all too common. What if there was a way to simplify all that while improving accountability, speed, and patient experience?
Automating Patient Billing & Vendor Payments
Before Kiotapay:
- The billing team prints paper invoices for every patient stay, outpatient visit, lab or scan.
- Suppliers (pharma, equipment maintenance, logistics) send invoices manually, and staff chase approvals via email or printed forms.
- Reconciliation across hospital branches, cash counters, mobile payments, and bank transfers is a nightmare.
- Department heads often don’t know actual spending until weeks later, making cost controls reactive, not proactive.
After Kiotapay:
- Patient billing is digitized, with automatic reconciliation across payment channels (till, mobile money, bank) in one platform.
- Vendor invoices get routed through approval flows, keeping audit trails and reducing back-and-forth delays.
- Department leaders see real-time dashboards of expenditure per unit (e.g. pharmacy, radiology, labs).
- What once took days of reconciliation now takes minutes fewer mistakes, faster closing, and clearer financial discipline.
Lab Consumables Purchase
Imagine the hospital lab needs reagents urgently. Typically, someone would request a purchase via paper, send to procurement, wait for approval, place an order, then wait for supplier payment all while the lab’s operations stall.
With Kiotapay, the lab head can raise a purchase request in the platform, which triggers approval by procurement, issues payment automatically, and logs everything. No paper chase, no delays. The lab stays operational, patient care isn’t held up, and finance knows exactly how much was spent.
Ready to See It in Action?
Hospitals are not just health facilities they’re complex organizations that deserve robust financial tools. Kiotapay can help yours:
- Reduce administrative overhead
- Improve cashflow and payer experience
- Enhance cost control and transparency
- Free your teams to focus more on patient care
�� Book a personalized demo today and see how Kiotapay can transform your hospital’s financial operations.
Book Demo kiotapay.co.ke
Need immediate help? Reach us at info@kiotapay.com or call +254 (745) 861 799. kiotapay.co.ke
Let’s make hospital finance smarter and care more human.
